LAC VIET TRAVEL& TRADING CO., LTD (LV Travel)  is committed to maintaining your trust and confidence in how we use and protect your data both on our website and when you use our services. We have put together this privacy policy which explains how we collect your information, what information we collect, and how we use that information. At the bottom of this policy, we provide instructions on how you can access, amend, and delete the information we collect from you. By using this website or communicating with us, you are agreeing to the terms of this policy. If you have any questions or concerns about this policy, please don’t hesitate to contact us at enquiry@lvtravel.vn

1. How we collect your information and the information we collect

We provide personalized services to all of our clients. We actively collect information in the following ways:

Through our website inquiry form. This includes information such as your name, e-mail address, phone number, and other details about your travel requirements which you wish us to know.

When you subscribe to receive news and updates from us, such as newsletters. We collect your email address upon registration and you may also be asked to provide other, optional information which will help us to better serve you in the future.

When you contact us via email, over the phone, face-to-face, via social media, and via travel agents and tour operators who may contact us on your behalf. We will collect your personal information and details about your travel requirements. We may also ask you for additional information that is beneficial to travel request so we meet your needs and satisfaction.

Please note that if you provide information to us about any person(s) other than yourself, it is your responsibility to ensure they have given you permission to disclose their information to us and that they understand how their information will be used.

We may passively collect information from you in the following ways:

By using Google Analytics, and other third-party services which track user behavior patterns on our website. This service allows us to passively collect certain kinds of non-personally-identifiable information. This information might include the type of web browser you use, the date and time of your visit, the amount of time you spend on our website, and the specific pages you visit. We use this data to improve our website function and services.

Our website may use cookies to collect information. Cookies are small pieces of data which are stored on your device. They help your browser to ‘remember’ your previous activity on our website and therefore make it more user-friendly.

2. What we do with your personal information

The personal information we process may be used in the following ways:

To respond to your request. It will be accessed by our staff, and carefully selected third-party partners fulfilling your travel requirements

We will send you newsletters and offers via the email address you provide if you have opted in to receive them. You can unsubscribe any time using the procedure outlined below in ‘subscribers to our newsletters and emails’.

We may store your information after you have made an enquiry or have finished using our services so that we can better personalize your experience in the future.

We may use your personal information and feedback to review and improve our products and services, and for internal market research.

We take reasonable steps to protect the personal information that you provide us but no system is 100% secure or error-free. Therefore, we cannot guarantee the security or accuracy of the information we gather.

We reserve the right to share information about client demographics, website traffic, our products, and our services.

3. The sharing of information

We promise that we will not sell or trade information with other companies for marketing purposes. If you make an enquiry or a booking with LAC VIET TRAVEL& TRADING CO., LTD, some of your personal information may be required by our partners who are helping us to fulfill your travel requirements. We will try to ensure that your information is processed in accordance with relevant data protection requirements but third-party partners will be governed by their own privacy policies.

4. Subscribers to our newsletters and emails

Should you choose to subscribe to one of our newsletters, either directly through the LAC VIET TRAVEL& TRADING CO., LTD website or by choosing to receive the newsletter in our customer service center, you will receive our newsletter and other information using the email address which you have provided.

Should you wish to unsubscribe from marketing communications via email, you may opt out by clicking on the clearly marked ‘unsubscribe’ button at the bottom of any LAC VIET TRAVEL& TRADING CO., LTD marketing email.

Subscribers to our newsletters and emails

5. Payments

LAC VIET TRAVEL& TRADING CO., LTD does not store client credit card information. If a client opts to pay with a credit card, our sales associate will send a link through a cloud software for travel companies. This provider will then store the payment information in their system including the name on the card, billing address, card type, and expiration date. Only the last four digits of the credit card information are visible, the other numbers are hidden.

Deposits

A CASE-BY-CASE REFUNDABLE deposit of 25% of the total cost of the Tour and related services is required upon booking confirmation

Full Payment

Full payment for the Tour must be received no later than seven (7) days before the Customer’s arrival in our destination

All payments must be made by 1) Credit card, 2) Western Union or 3) electronic transfer to the appropriate account (See Payment methods)

Changes to Tour prices

All prices are quoted in United States Dollars (US$) and are based on transport costs (including the cost of fuel), dues, taxes or fees chargeable at airports and ports, accommodation costs, sightseeing fees and the current appropriate exchange rates at the time of publication. Tour prices may increase or decrease according to any variances in the aforementioned costs and rates. Any such increase/decrease will be paid by or refunded to the Customer. The Company will not increase Tour prices less than 30 days prior to the Customer's arrival date in Vietnam.

6. Data retention

LAC VIET TRAVEL& TRADING CO., LTD will retain your data for as long as you use our services or as necessary to fulfil the purpose for which it was collected.

Accessing your data

We take reasonable steps to ensure that the personal information you send us is accurate. If you’d like us to correct or delete your personal information, please contact us via e-mail at enquiry@lvtravel.vn.

7. Accessing your data

We take reasonable steps to ensure that the personal information you send us is accurate. If you’d like us to correct or delete your personal information, please contact us via e-mail at enquiry@lvtravel.vn.

8. Links to other websites

Our service may contain links to other websites and third party services. We have no control over and assume no responsibility for the privacy policies of third party sites. We recommend reading the privacy policies of all third party companies before providing personal information.

9. Children’s privacy

The collection of personal information from children under the age of 13 years old is done only with parental consent and will only be used to fulfil travel requirements. We do not specifically market to children under the age of 13 years old.

10. Contract

Creating the Contract

No contract shall be deemed to be binding and valid until the Company has received:

(i) the confirmation confirmed by the Customer; and

(ii) the required deposit or full payment for the Tour.

Termination of the Contract

The Company reserves the right to terminate the Contract if the Customer's behavior, conduct, manner and/or actions, either prior to or during the Tour, are likely to cause offence to other customers, or endanger the safety, well-being, property and/or benefits of other customers, Company staff and associates, or the Customer himself/herself. In such cases, full cancellation charges as set out in Section 4 below shall apply and the Company shall have no further liability toward the Customer. If the behavior, conduct, and/or actions of the Customer cause any damage to the accommodation in which the Customer is staying, or causes the delay or diversion of any means of transportation and/or the Tour, the Customer agrees to fully indemnify the Company against any claim (including legal costs) made against the Company by or on behalf of any relevant third party.

12. Alternatives

Whilst the Company will do everything reasonably possible to provide the Customer’s tour itinerary as planned, the Company reserves the right to alter itineraries, transport and/or accommodation if necessary. In such cases, the Company will notify the Customer of the alterations in writing at least one week prior to the Customer's arrival in Vietnam.

13. Cancellations

Cancellation by the Company

 If no deposit is paid, or the Tour is not paid in full by the due date, the Company reserves the right to cancel the Tour. If the Company, at the request of the Customer, agrees to delay cancellation of the Tour, the Company has the right to cancel the Tour if the Customer does not pay as agreed in further negotiations and the cancellation charges set out in Clause 4B below will apply and be payable by the Customer.

Cancellation by the Customer

If the Customer cancels the Tour reservation, the effective date of cancellation will be the date the Company receives written notification thereof. Customer cancellation charges are listed below.

 - If the Customer cancels the tour more than 30 days prior to the start date, 50% of the deposit is forfeited.

 - If the Customer cancels the tour less than 30 days prior to the start date 100% of the deposit is forfeited.

Note: Since some suppliers (hotels, cruise companies, etc) have cancellation policies that differ from those of the Company, the cancellation charge may, at the Company’s discretion, be adjusted accordingly.

Refund for Unused Services

No refunds or exchanges can be made in respect of accommodation, meals, sightseeing tours, transport or any other services included in the Tour price but not utilized by the Tour member.

14. Force Majeure

If, as the consequence of a “Force Majeure” (as defined below), the Company is obliged to curtail, alter, extend or cancel the Tour, the Customer is not at liberty to maintain a claim for compensation or otherwise for any loss arising as a consequence of said curtailment, alteration, extension or cancellation of the Tour.

“Force Majeure” means "acts of God," natural disasters, adverse weather conditions, fire or other destruction of any vessel, craft or vehicle used, or to be used, in connection with the Tour; destruction or damage of accommodation on the Tour not related to the Customer or the Company; riots, acts of war, civil unrest, and the exercise of legislative, government, municipal military or other authority action; strikes or other industrial actions; the requisition of equipment, mechanical breakdowns, or shortage of fuel; insolvency or default of any carrier or service connected with the Tour, and fraud perpetrated against the Company.

15. Customers with Special Needs

It is the Customer’s responsibility to disclose to the Company prior to booking any relevant physical or mental condition of a member of the Customer's party.

The Company reserves the right to decline to provide the Tour to a person for whom, in the Company's opinion, said Tour would be inconsistent with their special needs. The Company will not be liable for providing an unsuitable Tour for any person whose special needs were not disclosed to the Company at the time of booking.

16. Special Requests

The Customer must communicate special requests (e.g. ground floor accommodation, etc.) in writing to the Company at the time the booking is made. The Company shall endeavor, if at all possible, to fulfill such requests, however, special requests cannot be guaranteed and do not form part of this Contract. The Company will not be liable for failure to comply with a special request.

17. Customer Obligations

The Customer is responsible for checking their travel documentation to ensure that the dates are correct and notify the Company immediately of any errors or omissions.

It is the Customer's responsibility to ensure that their personal travel documents, e.g. passports and visas, are in order

If the Customer does not arrive for the Tour on the agreed date without notifying the Company, the Company is entitled to treat the Tour as having been cancelled by the Customer and all conditions for Customer cancellations will apply.

The Customer agrees to abide by the instructions given by the Company staff and agrees to indemnify the Company against any loss or injury suffered as a result of failing to comply with said instructions.

The Customer agrees to conduct himself in an appropriate manner so as to not to cause disturbance or offence to other members of the tour, Company staff, or Company associates.

The Customer agrees to not damage accommodation used during the Tour. Should such damage occur, the Customer agrees to pay the owner of the accommodation the price for replacing the damaged property with the same, or repairing it to its original condition as of the time the Customer damaged it.

18. Complaints

If the Customer wishes to file a complaint in relation to the Tour, he/she should inform the Company’s representative at the location where the complaint arose to allow the Company a reasonable opportunity to rectify matters.

Notwithstanding the above, the Customer can notify the Company in writing via the feedback form no later than 30 days after their return to their port of departure. The Company will not entertain any complaint received after this period.

The Customer may also email the Company Director at any time: len@lvtravel.vn 

19. Liability and Insurance

 Liability

- The Company is not responsible for any loss, injury or damage sustained by Customers. Additional expenses incurred due to delays, accidents, natural disasters, political action and unrest must be borne by the Customer.

- The Company is not liable for any damages incurred by the Customer through failure to abide by the Contractor improperly implement the Contract if:

- The failure that occurs is directly attributable to the Customer; or

- The failure is attributable to a third party unconnected with provision of the contracted services and/or is unforeseeable and/or unavoidable; or

- The failure is due to a Force Major as defined in Section 5 above.

Insurance

The Customer is required to have the necessary travel insurance and is responsible for reading the insurance policy prior to traveling to ensure the insurance provides them with the appropriate level of coverage.

Settlement of Disputes

- The terms and conditions contained herein are governed by and interpreted in accordance with the Laws of Vietnam.

- If any dispute arising out of or in connection with the applicable terms and conditions contained herein cannot be resolved amicably between the Customer and the Company within 30 days, it will be referred to the Vietnam International Arbitration Centre (VIAC) for a final and binding settlement in accordance with its rules of arbitration. The place of arbitration will be Hanoi, Vietnam, and the language of arbitration will be English.

- This Contract will remain in effect during, and without prejudice to, the course of arbitration.

Our tour guides are selected for their knowledge, passion and dedication to their job. Many have become friends with our customers and often keep in contact after their journey together.

Contact information

Please contact us via email at enquiry@lvtravel.vn or by telephone on +84 24 3941 3748
This policy was created/revised on Sep 19th, 2023.